The URL can be used to link to this page

Home My WebLink About02/11/2025 03.D. Discussion of Special Event Permits and Street Closures on Yakima Avenue `y7ljlt 1:44ri&ir:- 'I!I// (7A r : s . BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 3.D. For Meeting of: February 11, 2025 ITEM TITLE: Discussion of Special Event Permits and Street Closures on Yakima Avenue SUBMITTED BY: *Connor Kennedy, Associate Planner Trevor Martin, Planning Manager YPD SUMMARY EXPLANATION: Reviewing special event permit process and workflow ITEM BUDGETED: N/A STRATEGIC PRIORITY 24-25: A Thriving Yakima RECOMMENDATION: ATTACHMENTS: Special Event Permits.pptx 34 ft' • - ,. ii,...,,, , i - -, i- 0. * V. • ' t 11111 i A 1 1 ilk eie I ' 4.1 r .00 It t. -a liw.4Fli _ . ^ . i : II • I ,lovir.-, %,y 0 4P A ii 4 VI I dr- . oig)1. 1 ir IP , 1 Mi. • i 4 li 7 • .. I, . LI lir —A • ituril Jo N t , • �! Ltio, �� ;Lt� A r e- IS- n 1 .. , ... • s.. *4161146 1,4t "111110 : i ..4111Noiek I • / " t ' .•. f ,0 Ilie.4. - *911111r le al . t -s.--/ 4° )41 ; Ilk '41140 ".e t\ < *IL . tO 1 �, • 35 Special Events & Cruising - Code Special Events — YMC 9.70 Cruise Nights — YMC 9.25 (amended2019) • Includes formal processing for • Establishes the 2nd and 3rd Saturday of special events in City ROW June, July, August and September as • Application open cruising • Review fee ($50) • Proposed cruise nights outside of • Process timelines those dates would require a Special • Insurance requirements Event permit from YMC 9.70 36 , IrIli 1 i lir r i Iermi •. rocess Visualized 1 nta ke Keyed and assigned Lto Planner d�y r Initial Review Coordination Submittal Completion Event . • Determine Coordinate with YPD/Traffic Inform applicant of any All required items have been Event is held — -t control to determine what will required items collected,reviewed,and Completeness be required q• Follow up with Connect applicant with YPD/ Examples: approvedYPD / Traffic • Certificate of insurance Traffic Control/YPD assistance Traffic Control applicant for has been confirmed Control staffs r conditions related to the request Street Closure Gather any comments/ • Affidavit of Notice of u z� missingitems if Input conditions on permit and 9I — complete all workflows �� incomplete Coordinate with any other Follow up with applicant to event _ Contact Applicant to inform that • Send request for divisions or Council in some I i collect these items permit is ready comments iitA cases Review COI for validity _ Issuance of permit / N ar..' r�� - ter t C Planning, Engineering, • -,,IP— YPD, Traffic , ,.) co ode Admin, YPD Traffic Control Planning Legal 'oPlanning, Legal Control, Code Code Admin,Legal,City 3 Planning _ Code Admin Admin �y 1 \� '-': Council • 37 Special Event Permit Process 46 special event permits were processed in 2024 The special event permitting process is a time consuming endeavor that spans across City divisions — These permits can take several weeks and hours of coordination to process THEATRE Code Administration '. µ Planning ^1 ' `i f • ~ E Yak ma M: Traffic Control Traffic Engineering Yakima Police Department Traffic Engineering s. ipRMER • f _ 38 Cruising the Ave — Code YMC 9.25 — Cruising Control 9.25.020 — Cruising Permitted — Open Cruising Event: A. Cruising shall be permitted by the public on Yakima Avenue from six p.m. to ten p.m. on the second and third Saturday evenings of the months of June,July,August and September of each year. , diw This permission does not prohibit other special events to occur on Yakima Avenue during these w i times unless a special eventpermit has beenpermitted which wouldpreclude cruising. `: p g• _ 8. For any additional open cruising event or events to take place such designation shall be made • pursuant to resolutions adopted from time to time by the city council. Such additional open cruising events shall be deemed special events subject to all of the provisions and requirements of Chapter a .• - 9.70 YMC. Such resolution shall contain the language: "If no special event permit is obtained within '' - fourteen days of the date of the event, the resolution shall be considered null and void." C. Following adoption of any resolution designating an open cruising event on Yakima Avenue, the designated open cruising event dates, with identification of the resolution designating such event, shall be posted on the city website, and may be published in any other manner deemed appropriate. (Ord. 2019-033 § 1 (part), 2019: Ord. 2013-018§ 1 (Exh. A), 2013: Ord. 2010-23§ 1, 2010: Ord. 2009-16§ 1, 2009: Ord. 2008-38§ 1, 2008: Ord. 2008-25 § 1, 2008: Ord. 2007-38§ 1, 2007: Ord. 2007-23§ 1, 2007: Ord. 2006-14§ 1, 2006: Ord. 2005-76 § 1, 2005: Ord. 2005-20§2, 2005). 39 Special Events on Yakima Ave ( 2019-2024 25 special events along Yakima Ave between 2019 and 2024 A number of these events occurred on Permitted "Cruise the Ave" nights When events fall on designated Cruising nights, Council must take action Example — PSE#001-24 — "The Yakima Mile" Set to take place Saturday July 13, 2024 6pm-8:30pm during designated cruising hours Yakima City Council adopts resolution on July 2, 2024 effectively rescheduling a cruise night to allow for both the Yakima Mile and the second permitted cruise night for July to occur is u -144A i : , 4 40 YPD Process Once YPD receives the special event permits: They determine the amount of officers needed to safely carry out our role. An email is sent out inquiring officers who are intersected in working the detail. Selection is made by seniority. For cruise nights, staffing has been set at a minimum of 6 officers and 1 sergeant for most cruise nights. There have been a few nights we determined to need additional staffing and hired up to 16 officers/sergeants. 41 YPD Process - Parades Parades are much more labor intensive since an officer is staffed at most intersections, two at large intersections. The number of officers depends on the size of the parade, the Sunfair Parade requiring the largest amount of officers. The Yakima Mile is only worked by the traffic unit. 4 motorcycle officers to escort the running heats, one transit officer to work the finish line. The YWCA and the Salvation Army Toy Runs are escorted primarily by the traffic unit and supplemented by patrol officers to assist at major intersections. kll i , it*.j — •� ~ b•ger ., z.r.,,:p . „ ;, + • g . •may.+. - _ - i 1+ : %%4,44.. , \ n M .. i - laaFM� �` _ C �n�m j r _ - {! \,� �.r I" V rt a 42