HomeMy WebLinkAbout02/04/2025 07.C. Resolution authorizing a contract with Iron Horse, LLC for CIPP Rehabilitation of the Rudkin Road Trunk Sewer Main Project SC2819 i4
..44iiiiii ,
,i
00
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.C.
For Meeting of: February 4, 2025
ITEM TITLE: Resolution authorizing a contract with Iron Horse, LLC for CIPP
Rehabilitation of the Rudkin Road Trunk Sewer Main Project SC2819
SUBMITTED BY: Scott Schafer, Director of Public Works
* Mike Price, Wastewater/Stormwater Manager
SUMMARY EXPLANATION:
City of Yakima (City) Project SC2819 rehabilitates 3,401 linear feet of the Rudkin Road Trunk concrete
sewer main at the location shown on the attached Project Location Map. Rehabilitating aging concrete
sewer pipes reduces groundwater infiltration, improves collection system reliability, and decreases
treatment costs at the Wastewater Treatment Plant. The Project will utilize cured-in-place technology to
minimize surface disturbances.
The City previously entered into an Agreement with HLA Engineering and Land Surveying, Inc. under
Resolution R-2023-107 to provide engineering design, bidding, and construction services for the pipe
rehabilitation. The City utilized the procedure established by the State of Washington for competitively
bidding projects. Two contractors submitted bids, with Iron Horse, LLC submitting the lowest bid. The
Agreement in an amount not to exceed $1,519,020.18 is attached for City Council review. The Project is
funded by Wastewater Capital Fund 476.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY 24-25: A Resilient Yakima
RECOMMENDATION: Adopt Resolution
ATTACHMENTS:
Resolution.docx
Project Location Map.docx
Contract.pdf
17
RESOLUTION NO. R-2025-
A RESOLUTION authorizing a contract with Iron Horse, LLC for Project SC2819 CIPP
Rehabilitation of the Rudkin Road Trunk Sewer Main
WHEREAS, the City of Yakima maintains the Wastewater Collections System in
accordance with applicable Federal, State and Local regulations; and
WHEREAS, the City of Yakima Wastewater Division has identified pipeline segments that
require rehabilitation or replacement; and
WHEREAS, this and future projects will stabilize current conditions of the city's
wastewater pipe system and reduce infiltration of groundwater which will save treatment costs,
improve collection system reliability, and limit the need for upgrades to the Wastewater Treatment
Plant; and
WHEREAS, by resolution R-2023-107, the City entered into an agreement with HLA
Engineering and Surveying (HLA) to prepare the plans and contract documents for the
rehabilitation of City of Yakima sanitary sewer main lines in various locations in city, and
WHEREAS, the City of Yakima Wastewater Division requires construction services for the
rehabilitation of the 3,401 linear feet of the Rudkin Road Trunk Sewer Main; and
WHEREAS, The City of Yakima used the procedure established by the State of
Washington for competitively bidding projects; and
WHEREAS, Iron Horse, LLC submitted the low bid and has the ability to perform the
contract-specified work; and
WHEREAS, the City Council finds that it is in the best interest of the City of Yakima and
its residents to enter into a contract with Iron Horse, LLC to perform the work detailed in the
contract documents for the rehabilitation of approximately 3,401 linear feet City of Yakima sanitary
sewer main line by means of cured-in-place pipe; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached contract with Iron Horse,
LLC, in the amount of ONE MILLION FIVE HUNDRED NINETEEN THOUSAND TWENTY
DOLLARS AND EIGHTEEN CENTS ($1,519,020.18) for rehabilitation of 3,401 linear feet of the
Rudkin Road sewer main line by means of cured in place pipe.
ADOPTED BY THE CITY COUNCIL this 41h day of February, 2025.
ATTEST: Patricia Byers, Mayor
Rosalinda Ibarra, City Clerk
18
Project Location Map
Project SC2819
Rudkin Road Sewer Trunk Rehabilitation
itaalilligii --- _0 .fi ..r- , :11• - • _
ik v......_ .0a
•
..• al
.-.14 itir-iii. 7..- :.-_,- .. :.
r slim-
. ...MI ID di IMI . •iiM.
•
Er; Na
L "OP di u _-....Itti t143 I :: —1M1
. is........1011 II) 4.0.% :1• 4, 7 :„ ....+11 . srey_t. - .
1 I\MP, ....:. ... L
-.- - a vil..'11;0111.-Li -. - :. *1:. Ill&
Mk Et:I"
•
r .„,-, • ,,,..... .,, . : .. ga."
' .•.-\•tI•ilia -.Ili - _
■ �r`- s i1 1t ■_■■■i . 1 - • -7
- ■1 ` m .• _ - 1 r I•- •• •ii it 1 _101 , lilt an m a_ :.... •
�
I . PROJECT , - • . . i:
ialli '. LOCATION,,t,
IF.
- 1 1 ' I■' _ss& ;;. .. - a ter,
1 1 1 1 •�
1
'i111■1■A a IOW%. Amurte= 11
et N
;Ell .1/oar--71.11111 1 suit 'mai 1 mi in .-- ..os•.fil_l_. a um
MaOM•1414.1 et' II Mk
■• _Ill ,• _
19
CONTRACT
THIS AGREEMENT, made and entered into in triplicate, this 4th day of February , 2025, by and
between the City of Yakima, hereinafter called the Owner, and
Iron Horse, LLC , a Washington Corporation, hereinafter called the
Contractor.
WITNESSETH:
That in consideration of the terms and conditions contained herein and attached and made a part of this
agreement, the parties hereto covenant and agree as follows:
I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID
AMOUNT OF:$ 1,519,020.18 , for 2025 Wastewater CIPP Rehabilitation - Rudkin Road
Trunk Sewer Main, City of Yakima Project No. SC2819, all in accordance with, and as described in the
attached specifications and the 2025 Standard Specifications for Road, Bridge, and Municipal
Construction which are by this reference incorporated herein and made a part hereof, and shall perform
any alterations in or additions to the work provided under this contract and every part thereof.
Contract time shall begin on the first working day following the Notice to Proceed Date and shall be
completed in forty (40)working days. If work has not commenced within the ten (10)days after the notice
to proceed, the first chargeable working day shall be the eleventh (11th)working day after the date on
which the City issues the Notice to Proceed.
If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum
specified in the Standard Specifications for each and every day said work remains uncompleted after
expiration of the specified time, as liquidated damages.
The Contractor shall provide and bear the expense of all equipment; work and labor of any sort
whatsoever that may be required for the transfer of materials and for constructing and completing the
work provided for in this contract and every part thereof, except such as are mentioned in the
specifications to be furnished by the City of Yakima.
II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the
Contractor to provide the materials and to do and cause to be done the above described work and to
complete and finish the same according to the attached plans and specifications and the terms and
conditions herein contained and hereby contracts to pay for the same according to the attached
specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner
and upon the conditions provided for in this contract.
III. RCW 35.22.650: Contractor agrees that the Contractor shall actively solicit the employment of
minority group members. Contractor further agrees that the Contractor shall actively solicit bids for the
subcontracting of goods or services from qualified minority businesses. Contractor shall furnish evidence
of the Contractor's compliance with these requirements of minority employment and solicitation.
Contractor further agrees to consider the grant of subcontracts to said minority bidders on the basis of
substantially equal proposals in the light most favorable to said minority businesses. The Contractor shall
be required to submit evidence of compliance with this section as part of the bid.
Nothing in this Agreement, including, without limitation, the provisions of Section 16, shall require
Contractor or any of its subcontractor(s)to take action that would be deemed discrimination or
preferential treatment in violation of RCW 49.60.400. Pursuant to RCW 49.60.400(6), this Section does
not prohibit action that must be taken to establish or maintain the City of Yakima's eligibility for any
federal program, if ineligibility would result in a loss of federal funds to the City of Yakima.
IV. The Contractor for itself, and for its heirs, executors, administrators, successors, and assigns, does
hereby agree to the full performance of all the covenants herein contained upon the part of the
Contractor.
V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this
contract, except as expressly provided herein.
G:\PROJECTS\2024\24128E\11.Specs\24128 Spec.docx 4-2
20
IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year
first herein above written.
Countersigned: CITY OF YAKIMA CONTRACTOR
this day of 20_
Iron Horse, LLC , a Corporation
Construction Company
By:
City Manager Signature Contractor Signature
(Printed Name) (Printed Name)
Attest:
Its:
City Clerk (President, Owner, etc.)
Address: PO Box 1472
Fairview. OR 97024
G:\PROJECTS\2024\24128E\11.Specs\24128 Spec.docx 4-3
21
Washington State
AlIlk W Department of Transportation Authorized Signatures
List the name and title of those individuals in your organization who are authorized to execute proposals,
contracts, bonds and other documents and/or instruments on behalf of the organization. Specify if more
than one signature is required.
NOTE: Signature must appear next to name
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
Name(Typed) Signature Title
The undersigned, being duly sworn, deposes and says that the foregoing is a true statement of facts
concerning the individual, corpration, co-partnership or joint venture herein named, as of the date indicated:
Name of Firm-Be Exact
Sworn to before me this
day of ,
Notary Public Authorized Signature(s)
DOT Form 420-007 EF
Revised 10/02
22
CERTIFICATIONS
CITY OF YAKIMA
2025 WASTEWATER CIPP REHABILITATION - RUDKIN ROAD TRUNK SEWER MAIN
CITY OF YAKIMA PROJECT NO. SC2819
HLA PROJECT NO. 24128
Provide the following:
Name of Traffic Control Manager(TCM)
(Must be an employee of the Contractor)
Phone:
Email:
Name of Certified Traffic Control Supervisor(TCS)
(Provide copy of certificate)
Phone:
Email:
Name of Mandatory Alternate Certified Traffic Control Supervisor(TCS)
(Provide copy of certificate)
Phone:
Email:
Name of Certified Testing Laboratory for Material Testing
Phone:
Email:
G:\PROJECTS\2024\24128E\11.Specs\24128 Spec.docx 4-5
23
CONTRACT BOND
CITY OF YAKIMA
2025 WASTEWATER CIPP REHABILITATION - RUDKIN ROAD TRUNK SEWER MAIN
CITY OF YAKIMA PROJECT NO. SC2819
HLA PROJECT NO. 24128
BOND TO CITY OF YAKIMA
KNOW ALL PERSONS BY THESE PRESENTS:
That we, the undersigned, Iron Horse, LLC
as principal, and
a corporation organized and existing under the laws of the State of , as a
Surety corporation, and qualified under the laws of the State of Washington to become Surety upon
bonds of contractors with municipal corporations, as Surety, are jointly and severally held and firmly
bound to the City of Yakima in the penal sum of$ 1,519,020.18 for the payment of which sum we bind
ourselves and our successors, heirs, administrators, or personal representatives, as the case may be.
This obligation is entered into in pursuance of the statutes of the State of Washington and the Ordinances
of the City of Yakima.
Dated at , Washington, this day of , 20_
Nevertheless, the conditions of the above obligation are such that:
WHEREAS, under and pursuant to action of the City of Yakima, on , 20_,
the City Manager of said City of Yakima, has let or is about to let to the said
Iron Horse, LLC , the above bounden Principal, a certain
Contract, the said Contract being numbered City of Yakima Project No. SC2819, HLA Project No. 24128,
and providing for the construction of 2025 WASTEWATER CIPP REHABILITATION - RUDKIN ROAD
TRUNK SEWER MAIN which Contract is referred to herein and is made a part hereof as though attached
hereto, and
WHEREAS, the said Principal has accepted, or is about to accept, the said Contract, and undertake to
perform the work therein provided for in the manner and within the time set forth;
NOW, THEREFORE, if the said Iron Horse. LLC _
shall faithfully perform all the provisions of said Contract in the manner and within the time therein set
forth, or within such extensions of time as may be granted under said Contract, and shall pay all laborers,
mechanics, subcontractors and material men and all industrial insurance premiums, and all persons who
shall supply said principal or subcontractors with provisions and supplies for the carrying on of said work,
and shall indemnify and hold the City of Yakima harmless from any damage or expense by reason of
failure of performance as specified in said Contract or from defects appearing or developing in the
material or workmanship provided or performed under said Contract within a period of one year after its
acceptance thereof by the City of Yakima, then and in that event this obligation shall be void; but
otherwise it shall be and remain in full force and effect.
G:\PROJECTS\2024\24128E\11.Specs\24128 Spec.docx 4-6
24
CITY OF YAKIMA
2025 WASTEWATER CIPP REHABILITATION - RUDKIN ROAD TRUNK SEWER MAIN
CITY OF YAKIMA PROJECT NO. SC2819
HLA PROJECT NO. 24128
SURETY: CONTRACTOR:
By: Iron Horse, LLC
(Attorney-in-fact) CONTRACTOR NAME
Name: By:
(Please Print or Type) AUTHORIZED OFFICIAL'S SIGNATURE
Agent: Name:
(Please Print or Type)
Address:
Surety Representative Name:
Surety Representative Phone:
Surety Representative Email:
Approved as to Form:
City Attorney
G:\PROJECTS\2024\24128E\11.Specs\24128 Spec.docx 4-7
25
CITY OF YAKIMA SUBCONTRACTOR'S CERTIFICATION
Subcontractor's Certification is not required at the time of bid. This Certification must be completed by
each subcontractor prior to award of any subcontract:
certifies that:
(SUBCONTRACTOR)
1. It intends to use the following listed construction trades in the work under the subcontract:
and;
As to those trades for which it is required by these Bid Conditions to comply with these Bid
Conditions, it adopts the minimum minority and women workforce utilization goals and the
specific affirmative action steps for all construction work (both federal and non-federal) in the
Yakima, Washington area subject to these Bid Conditions, those trades being:
(Signature of Authorized Representative of Subcontractor)
G:\PROJECTS\2024\24128E\11.Specs\24128 Spec.docx 4-8
26